CONTRACT MANAGEMENT CONTRACT ADMINISTRATION

Contract Lifecyle Management has different levels of responsibility and accountability that come with this role. Administrating contracts is rapidly-growing. Contracts continue to be extremely relevant and important to organizations across a variety of industries. Good contract management & contract administration should not be based on assumptions.

Today, procurement has a much greater role than the traditional mission of just obtaining high-quality goods and services for the lowest possible cost, or best value, and awarding contracts and passing them on to the end users to manage. Instead it has become a strategic, proactive function within the enterprise with the potential of contributing as much as, or more than, other government functions to the efficient and effective operation of state and local government.

TECBOMO brings over 20 years of Government Contracting and Procurement experience. We add strategic value and are successful because we typically involve ourselves through every phase of the contract whether sales or purchase of products, goods, supplies, services, solutions and materials.

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Contract Management & Contract Administration

Overview of Contract Management & contract Administration

We understand the complexities and differences between contract management and contract administration. We believe that good contract management & contract administration should not be based on assumptions.

There are processes that aid significantly in contract management, the Contract Management Plan (CAP) and second is the Quality Assessment Plan (QAP), which is a subset of the CAP. The actual performance of the contract is where customer service to any central procurement office's clients begins.

Effective Contract Management & Contract Administration

We believe that the development of an effective Contract Administration Plan (CAP) would accomplish objectives that are clear, concise and consistent during every phase of the contract, that will document all aspects of the procurement process from the development of specifications to the closeout of the contract. The CAP would identify the individuals responsible for carrying out the plan.

Generating Inherent Procurement Value

At the heart of procurement's ability to generate value is its inherent connectedness to the entire government enterprise mission and to the supply chain and marketplace that provides the goods and services to accomplish that mission. When decisions are made concerning the acquisition of goods and services, procurement offices have the knowledge to determine the best supply chain opportunities that meet the acquisition requirements of the enterprise and bring together parts of the enterprise to accomplish the mission.

We know procurement serves a critical role as an arbitrator or collaborator connecting parts of the enterprise.

Communication

We believe communication with stakeholders-both agency personnel and vendors - and problem solving skills are at the heart of good contract management.

For large-scale government projects with particular outcomes as goals, contract management requires more of a structure and process than other contracts that may be comparable in terms of dollars spent but aren't project specific.

Contract Management

Contract Management is comprised of the entire contracting process, from pre-solicitation activities through contract closeout.

Contract Administration

Contract Administration is comprised of all the activities that will take place after award of the contract

Traditional Value Added

Traditional Value of state procurement is its ability to reduce costs and generate savings through the following methods.

Leveraged State Contracts
Competition and Negotiation
Increasing Service Contract Success

Development of the CAP

We use a CAP as a tool that will assist us in contract administration once the contract is awarded. We develop this CAP in the pre-award stage of contract management, because it will have a critical impact on contract administration. It helps identifying the critical components that need to be addressed in the pre-award stage of the contract. We believe it is the foundation necessary to ensure contract administration will be carried out effectively.

Developing the QAP

These plans are prepared as part of the pre-award solicitation phase. They are prepared by a cross functional team consisting of users, project managers, subject-matter-experts, and procurement professionals.

The QAP provides information on.

What tasks will be inspected
When tasks will be inspected
What monitoring methods will be used
How performance will be evaluated and assessed
How performance will be accepted
Who is responsible for each activity

Emergency Preparedness

We are always ready to serve with its many emergency service functions

We bring 30 years of emergency preparedness certification(s), contract & procurement experience and understanding, as we know that an important function of government is to provide support to our citizens during emergency situations. Bad things happen, either through natural causes such as hurricanes, wild fires, and earthquakes, or due to more insidious reasons. We know state and local procurement officials play an important role in emergency planning, preparedness, response, and recovery.

Federal, State & Local Government

Procurement in the Emergency Management Process

We assist our Federal State and local governments in the emergency management processes when creating a comprehensive scope of work that consist of:

Managing a collaborative and complex logistics supply chain that provides those mission critical technology products, services and solutions for incidents requiring an integrated whole community response capability
Providing for integration of whole community logistics partners through deliberate and crisis collaboration in the planning, sourcing, acquisition, utilization, and disposition of resources
Facilitating communication and collaboration among all supply chain elements in order to minimize recovery efforts in the impacted area and reestablish local and state self sufficiency as rapidly as possible